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Guide to Applying On-line

Guide to Applying On-line - "The GP Application Form"

You are advised to read the following information BEFORE you begin. You should not have any problems if you follow the advice given. Common problems are answered in our Question and Answer section, in the Applicants Guide and on our help page. Guidance and help text is provided throughout the application wherever you see the information symbol . You will find that the GP application form is very straightforward and asks only for factual information. We do not ask any "essay" type questions and we do not score your CV.

  1. Research available programmes
  2. Register
  3. Complete the application form
    bullet Personal details
    bullet Foundation competency
    bullet Medico legal
    bullet Qualifications
    bullet Experience
    bullet References
    bullet Equality and diversity monitoring
    bullet Fitness to practice
    bullet Declaration
  4. Submit your application
  5. Track your application


STEP1. Research available programmes

Read our summary of all available GP training programmes and the programme information on individual deanery web sites before you begin. Competition ratios for previous recruitment rounds are also available. Further advice about identifying your preferred deaneries is available in our Applicants Guide.

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STEP 2. Register

Start by clicking on "New Candidate". You must do this even if you have applied for a GP training programme in the past. Application details from any previous recruitment episode are not kept on the system.

Start by clicking on "New Candidate"

You will need:

bullet An e-mail address that you check regularly.
bullet A password that you can remember so that you can log in to the system.
bullet Your deanery choices in preference order
bullet Your UK GMC registration details.

You will be asked to enter your e-mail address and password twice see below. DO NOT use the "cut and paste" function because typing errors won’t be noticed and you may encounter problems receiving e-mails and logging back on. If you forget your password, you can select the "Forgotten Password" button on the system and this will be e-mailed to you.

DO NOT use the "cut and paste" function because typing errors won’t be noticed and you may encounter problems receiving e-mails and logging back on

You will be asked to indicate up to FOUR deaneries in order of preference. Your application will be dealt with by your first choice deanery until you are allocated to a deanery for Selection Centre. Deanery preferences can be changed once your application has been submitted by selecting "deanery preferences". Further information about choosing your deanery preferences is available in our Applicants Guide.

You will then be asked to enter your GMC registration number. Take care not to transpose the numbers. If you are not registered with the GMC, use your GMC reference number; otherwise you need to tell us why you are not registered. You will also confirm that you have a GMC valid licence to practice. See www.gmc-uk.orgExternal link for more information about licence to practice.

Check the information you have entered before you submit your registration. You will receive an e-mail confirming that you have successfully registered. You cannot register again unless you delete your application and start over.

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STEP 3. Complete the application form

You can complete the form section by section, in any order, SAVING each section as you go. You are advised to save your work at least every 10 minutes. To access a saved form you can log on back on as a "returning user."

You will need:

bullet An electronic copy of your evidence of achievement of Foundation Competency (if you are not currently on a UK foundation programme) ideally as a word doc or pdf
bullet Dates of your medical qualifications including your primary medical degree
bullet Dates of all of your previous employment including any gaps
bullet Details of three clinical referees including their e-mail addresses.

The form is divided into sectionsThe form is divided into sections with an explanation at the top of each page. Guidance and help text is provided throughout the application wherever you see the information symbol . You may find it useful to read these if you are unsure what information is required.

The navigation bar icon also indicate how many sections you have completed at any stage. You can save the form section by section should you decide to complete it over a number of sessions. However, each section must be marked as completed even if you do not have any details relevant to that section. An incomplete section is indicated by a red cross. A completed section is indicated by a green tick. A partially completed section is indicated by three orange dots.

Throughout the form we use contextual questions that evolve according to your responses. Answer each question truthfully and you will find these contextual questions will guide you appropriately.

Personal Details

Type your address and post-code using proper capitalisation and provide at least one contact telephone number. If you are currently living abroad but are usually based in the UK, please give your UK address. Guidance and help text is provided throughout the application wherever you see the information symbol If you change address you can update your contact details at any time.

Foundation Competences.

We ask you a series of questions about how you will provide evidence of achievement of foundation competency. Please ensure you read the Eligibility Requirements section in the Applicant Guide before you attempt to answer these questions. This section uses contextual questions that evolve according to your responses. Answer each question truthfully and you will be guided appropriately. Guidance and help text is provided throughout the application wherever you see the information symbol

bullet If you are currently on a UK Affiliated Foundation Programme, you will only need to give the name of your foundation school. You will not be required to provide any evidence at this stage. If you are currently doing a stand alone FY2 post that is not attached to a UK foundation school, you are required to provide other evidence of achievement of foundation competence as below.
 
bullet If you have already completed a UK Affiliated UK Foundation Programme in the last 3 years, you need to give the name of your foundation school. You must attach an electronic copy of your FACD 5.2 certificate to your application form.
 
bullet If neither of the above applies, you will need to submit an Alternative Certificate which is available in our Download section. You must attach an electronic copy of this to your application form. No other evidence will be accepted.

Your certificates should be scanned and saved to your pc as a .doc or .pdf file. If possible you should save this as one, multi-page file. You cannot attach more than five separate files. Do NOT attach CVs, letters from consultants, portfolios or anything other than the documentation requested.

If you are having problems scanning and attaching your foundation competence evidence to your application form, please read our helpful “How to Scan and Attach” guide. This will show you how to produce an electronic copy of your documentation that should upload easily.

If you are still unable to attach your evidence to your application form you should submit your application and then use the Message facility from your candidate portal to send your documentation to the deanery dealing with your application. This will ensure that your evidence is attached to your application and the deanery will be alerted. Do NOT send your evidence to any other email address or send it by post to any deanery or the NRO.

Medico-Legal Section

This section includes questions about transportation, medical defence insurance and questions about your immigration status. Guidance and help text is provided throughout the application wherever you see the information symbol Please refer to the Eligibility Requirements in our Applicants Guide if you unsure about any of these questions. We also ask you to tell us if you have had a police or CRB check (Disclosure in Scotland, Access NI in Northern Ireland) within the last two years. If you are working in the UK NHS you are likely to have had this check.

Qualifications Section

We need details of your primary medical degree and any other qualifications you have. If you are asked for a full date (day, month and year) but do not know or have the exact day, enter 01. Make sure you only enter a valid date – there is no 30 February 31 April, 31 June, 31 September or 31 November and the system will not accept these!

You can add as many qualifications as you need by clicking on the "Add Qualification" button.

Experience Section

You must give details of your current post first and work backwards in strict chronological order. Again, if you do not know the exact day you started a post put 01 and make sure that you only enter valid dates.

Give details of any posts or rotations that you are due to commence in the proposed post section. You should enter each post on a Foundation Programme or training rotation separately. You must give details of all career gaps of longer than 4 weeks

You can add as many posts as you need by clicking on the "Add Previous Post" button.

Guidance and help text is provided throughout the application wherever you see the information symbol

If you have previously undertaken any GP training either in the UK or elsewhere you will need to tell us about this. You may be asked to provide a letter of support from your previous deanery. Refer to the National Person Specification and the Eligibility Requirements for information about how this may affect your application.

Reference Section

You are required to give details of 3 clinical referees who can give a recent opinion regarding your clinical skills and progress. One of your references must be your current supervisor and one should be your next previous supervisor. We need you to provide an address, phone number and e-mail address for each referee. If you need to change any of your referees after you have submitted your application, you can do so up until you are invited to attend Selection Centre. We will contact your referee by email, so you are advised to provide an email address that your referee has agreed for you to use.

New Process!

We will ask your referee to submit a reference using an on-line referee portal. You will be advised, via your candidate portal, when your referee has submitted their reference. References must be received before you attend Selection Centre but we will NOT chase your referees. It is your responsibility to ensure that your references have been submitted. You can download the Structured Reference Form and ask your referee to complete this instead. You should bring completed references with you to Selection Centre.

Equality and Diversity Monitoring

This section is required by law. It does NOT form part of your application and will NOT been seen by any of our assessors. If you do not want to give specific responses, you can select the "I do not wish to disclose" option. Applicants who consider themselves disabled are asked if they require any adjustments to the assessment process or to the job.

Fitness to Practice and Criminal Conviction Declaration

This is required by law since the post you are applying for is exempt from the Rehabilitation of Offenders Act and is considered a "regulated activity" within the terms of the Safeguarding Vulnerable Groups Act 2006. It is important that you complete this section honestly. A previous criminal conviction or fitness to practice enquiry will not necessarily prejudice your application.

Declaration

Finally, you are required to indicate that you have read and agree to the declaration and confirm that the details you have provided are accurate and true. This "electronic signature" is as valid as a signature on a paper based application form.

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STEP 4. Submit your application

Applications for GP training programmes can be submitted from 9:00am Monday 14th November 2011. Late applications will NOT be considered and must be submitted by NOON Friday 9th December 2011. See our Recruitment Calendar for all key dates relating to the current recruitment activity. Once you have completed your application, we suggest that you check it over at least once before you finally submit it.

Once submitted, you cannot make any changes other than to update your contact details, change your deanery preferences or update your referee details. Deaneries cannot make any changes nor are they able to rectify your mistakes. You will receive an e-mail to confirm your application has been submitted.

Your application will be personally reviewed by your original first choice deanery using national long-listing guidelines in the order of date submitted.

Academic Applications

On submission of your application for a standard GP training programme, you will be asked if you wish to submit an application for an Academic Clinical Fellowship.

Click "Apply for further posts" to start your Academic application

You will be presented with another application form, pre-populated with your responses from the standard application form, and a number of additional free text questions required to support your academic application. You simply need to save each pre-populated section and complete the free-text questions. These free-text questions will be used to short-list an application for an Academic Clinical Fellowship post.

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STEP 5. Track your application

After you have submitted your application, you can log on as a "returning user" to view your candidate portal. From here you can access your application, update your contact details, change your deanery preferences and check the progress of your application. If you have applied for an academic post as well as a standard GP training programme you will be able to view both by selecting the appropriate application from your candidate portal.

Use the message centre on the candidate portalFrom the candidate portal you can also view all the e-mails we have sent you. You should use the message centre on the candidate portal to reply to any e-mail. This will ensure that your reply is received by the deanery administrator dealing with your application. Do NOT reply directly to the e-mails we send you – these are sent from a "no-reply" address and will not be received.

Read the e-mails we send you very carefully. Most of them will ask you to take some further action – i.e. to book a place for the Stage 2 assessment or Selection Centre. .

You can also follow us on Twitter – to get the latest news and reminders!

 

 

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The page above was last updated on Wednesday December 01, 2010

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