Guide to Applying On-line - "The GP Application Form"
You are advised to read the following information BEFORE you begin. You should not have any problems
if you follow the advice given. Common problems are answered
in our Question and Answer section, in the Applicants Guide
and on our help page. Guidance and help text is
provided throughout the application wherever you see the information
. You will
find that the GP application form is very straightforward and asks only for
factual information. We do not ask any "essay" type questions and we do
not score your CV.
Submit your application
Track your application
Read our summary of all available GP
training programmes and the programme information on individual
deanery web sites before you begin. Competition
ratios for previous recruitment rounds are also available. Further advice about identifying your preferred deaneries is
available in our Applicants Guide.
Start by clicking on "New Candidate". You must do this even if you
have applied for a GP training programme in the past. Application
details from any previous recruitment episode are not kept on the system.
You will need:
|An e-mail address that you check
|A password that you can remember so
that you can log in to the system.
|Your deanery choices in preference
|Your UK GMC registration details.
You will be asked to enter your e-mail address and password twice
see below. DO
NOT use the "cut and paste" function because typing errors wont be
noticed and you may encounter problems receiving e-mails and logging
back on. If you forget your password, you can select the "Forgotten
Password" button on the system and this will be e-mailed to you.
You will be
asked to indicate up to FOUR deaneries in order of preference. Your
application will be dealt with by your first choice deanery until you
allocated to a deanery for Selection Centre. Deanery preferences can
be changed once your application has been submitted by selecting
"deanery preferences". Further information about
choosing your deanery
preferences is available in our Applicants Guide.
You will then be asked to enter your GMC registration number. Take
care not to transpose the numbers. If you are not registered with the
GMC, use your GMC reference number; otherwise you need to tell us why
you are not registered. You will also confirm that you have a GMC valid
licence to practice. See
www.gmc-uk.org for more
information about licence to practice.
Check the information you have entered before you submit your
registration. You will receive an e-mail confirming that you have
successfully registered. You cannot register again unless you delete
your application and start over.
You can complete the form section by section, in any order, SAVING
each section as you go. You are advised to save your work at least every
10 minutes. To access a saved form you can log on back on as a
You will need:
|An electronic copy of your evidence of
achievement of Foundation Competency (if you are not currently on a
UK foundation programme) ideally as a word doc or pdf
|Dates of your medical qualifications
including your primary medical degree
|Dates of all of your previous
employment including any gaps
|Details of three clinical referees
including their e-mail addresses.
is divided into sections with an explanation at the top of each page.
Guidance and help text is provided throughout the application wherever
you see the information symbol
. You may find
it useful to read these if you are unsure what information is required.
The navigation bar icon also indicate how many sections you have
completed at any stage. You can save the form section by section should
you decide to complete it over a number of sessions. However, each
section must be marked as completed even if you do not have any details
relevant to that section. An incomplete section is indicated by a red
cross. A completed section is indicated by a green tick. A partially
completed section is indicated by three orange dots.
Throughout the form we use contextual questions that evolve according
to your responses. Answer each question truthfully and you will find
these contextual questions will guide you appropriately.
Type your address and post-code using proper capitalisation and
provide at least one contact telephone number. If you are currently
living abroad but are usually based in the UK, please give your UK
address. Guidance and help text is provided throughout the application
wherever you see the information symbol
If you change
address you can update your contact details at any time.
We ask you a series of questions about how you will provide evidence
of achievement of foundation competency. Please ensure you read the
Eligibility Requirements section in the
Applicant Guide before you attempt to
answer these questions. This section uses contextual questions that
evolve according to your responses. Answer each question truthfully and
you will be guided appropriately. Guidance and help text is provided
throughout the application wherever you see the information symbol
|If you are currently on a UK Affiliated Foundation Programme, you
will only need to give the name of your foundation school. You will not
be required to provide any evidence at this stage. If you are currently doing a stand alone FY2 post that is not
attached to a UK foundation school, you are required to provide other
evidence of achievement of foundation competence as below.
|If you have already completed a UK Affiliated UK Foundation Programme
in the last 3 years, you need to give the name of your foundation
school. You must attach an electronic copy of your FACD 5.2 certificate
to your application form.
neither of the above applies, you will need to submit an
Certificate which is available in our
Download section. You must attach an electronic copy of this to your
application form. No other evidence will be accepted.
Your certificates should be scanned and saved to your pc as a .doc or
.pdf file. If possible you should save this as one, multi-page file. You
cannot attach more than five separate files. Do NOT attach CVs, letters
from consultants, portfolios or anything other than the documentation
|If you are having problems
scanning and attaching your foundation competence evidence to your
application form, please read our helpful How
to Scan and Attach guide. This will show you how to produce
an electronic copy of your documentation that should upload easily.
If you are still unable to attach your evidence to your application
form you should submit your application and then use the Message
facility from your candidate portal to send your documentation to
the deanery dealing with your application. This will ensure that
your evidence is attached to your application and the deanery will
be alerted. Do NOT send your evidence to any other email
address or send it by post to any deanery or the NRO.
This section includes questions about transportation, medical defence
insurance and questions about your immigration status. Guidance and help
text is provided throughout the application wherever you see the
Eligibility Requirements in our Applicants Guide if you unsure about
any of these questions. We also ask you to tell us if you have had a
police or CRB check (Disclosure in Scotland, Access NI in Northern
Ireland) within the last two years.
If you are working in the UK NHS you are likely to have had this check.
We need details of your primary medical degree and any other
qualifications you have. If you are asked for a full date (day, month
and year) but do not know or have the exact day, enter 01. Make sure you
only enter a valid date there is no 30 February 31 April, 31 June, 31
September or 31 November and the system will not accept these!
You can add as many qualifications as you need by clicking on the
"Add Qualification" button.
must give details of your current post first and work backwards in
strict chronological order. Again, if you do not know the exact day you
started a post put 01 and make sure that you only enter valid dates.
Give details of any posts or rotations that you are due to commence
in the proposed post section. You should enter each post on a Foundation
Programme or training rotation separately. You must give details of all
career gaps of longer than 4 weeks
You can add as many posts as you need by clicking on the "Add
Previous Post" button.
Guidance and help text is provided throughout the application
wherever you see the information symbol
If you have previously undertaken any GP training either in the UK or
elsewhere you will need to tell us about this. You may be asked to
provide a letter of support from your previous deanery. Refer to the
National Person Specification and the
Eligibility Requirements for information about how this may affect
You are required to give details of 3 clinical referees who can give
a recent opinion regarding your clinical skills and progress. One of
your references must be your current supervisor and one should be your
next previous supervisor. We need you to provide an address, phone
number and e-mail address for each referee. If you need to change any of
your referees after you have submitted your application, you can do so
up until you are invited to attend Selection Centre. We will contact
your referee by email, so you are advised to provide an email address
that your referee has agreed for you to use.
We will ask your referee to submit a reference
using an on-line referee portal. You will be advised, via your
candidate portal, when your referee has submitted their reference.
References must be received before you attend Selection Centre but
we will NOT chase your referees. It is your responsibility to ensure
that your references have been submitted. You can download the Structured Reference Form
and ask your referee to complete this instead. You should bring
completed references with you to Selection Centre.
This section is required by law. It does NOT form part of your
application and will NOT been seen by any of our assessors. If you do
not want to give specific responses, you can select the "I do not wish
to disclose" option. Applicants who consider themselves disabled are
asked if they require any adjustments to the assessment process or to
This is required by law since the post you are applying for is exempt
from the Rehabilitation of Offenders Act and is considered a "regulated
activity" within the terms of the Safeguarding Vulnerable Groups Act
2006. It is important that you complete this section honestly. A
previous criminal conviction or fitness to practice enquiry will not
necessarily prejudice your application.
Finally, you are required to indicate that you have read and agree to
the declaration and confirm that the details you have provided are
accurate and true. This "electronic signature" is as valid as a
signature on a paper based application form.
Applications for GP training programmes can be submitted from 9:00am Monday
14th November 2011. Late applications will NOT be considered and must be
submitted by NOON Friday 9th December 2011. See our
Recruitment Calendar for all key dates
relating to the current recruitment activity. Once you have completed your application, we suggest that you check
it over at least once before you finally submit it.
Once submitted, you cannot make any changes other than to update your
contact details, change your deanery preferences or update your referee
details. Deaneries cannot make any changes nor are they able to rectify
your mistakes. You will receive an e-mail to confirm your application
has been submitted.
Your application will be personally reviewed by your original first
choice deanery using national long-listing guidelines in the order of
On submission of your application for a standard GP training
programme, you will be asked if you wish to submit an application for an
Academic Clinical Fellowship.
You will be presented with another application form, pre-populated
with your responses from the standard application form, and a number of
additional free text questions required to support your academic
application. You simply need to save each pre-populated section and
complete the free-text questions. These free-text questions will be used
to short-list an application for an Academic Clinical Fellowship post.
After you have submitted your application, you can log on as a
"returning user" to view your candidate portal. From here you can access
your application, update your contact details, change your deanery
preferences and check the progress of your application. If you have applied for an academic post as well as a standard GP
training programme you will be able to view both by selecting the
appropriate application from your candidate portal.
candidate portal you can also view all the e-mails we have sent you. You should use the message centre on the candidate portal to reply to
any e-mail. This will ensure that your reply is received by the deanery
administrator dealing with your application. Do NOT reply directly to
the e-mails we send you these are sent from a "no-reply" address and
will not be received.
Read the e-mails we send you very carefully. Most of them will ask
you to take some further action i.e. to book a place for the Stage 2
assessment or Selection Centre. .
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